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Are you Listening?

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It has happened to me and to you too. And it happens at the most awkward moments.

A customer or co-worker is speaking to you and your mind drifts off to la la land. After a few seconds, you regain consciousness and realize that you have no idea what was said during the last few seconds.

This mind-drift experience can happen to almost anyone. Mind drifting (or mental wandering, wandering mind, daydreaming, la-la land, etc.) is a cognitive phenomenon in the brain wherein one’s attention becomes distracted from the task at hand and strays into unrelated thoughts.
Busy service professionals engaged in multitasking activities will experience numerous daily mind-drift moments.

The average person experiences mind-drift about 30 percent of their waking day. Much of this includes the typical daydreaming that might occur while driving a vehicle or taking a walk through a park. Mind-drift becomes a problem when it interferes with a service professional’s listening skills.
Five or 10 seconds of mind-drift, while a customer is speaking, can result in a loss of valuable information for a service professional. The best remedy is fearless and courageous listening behavior to ensure the message is heard, qualified, and understood.

When people think about listening, they assume it is similar to hearing. This is a precarious misconception, because it leads people to believe listening is passive. Hearing a message is a passive exercise; but listening to a message requires mental energy, and this makes listening skills more active.

To fully understand a spoken message, a listener must hear, qualify, and understand what is being spoken.

HVAC professionals may get bombarded with multiple messages simultaneously, and this makes it almost impossible to listen effectively. In the midst of a multitasking and busy environment, service professionals must be fearless qualifiers.

Some adults are cowardly qualifiers, because they lack the courage to go the extra step to fully understand what is being spoken.

Two of the most common cowardly listening behaviors:

  • When someone is too embarrassed to admit mind-drift, they continue the hoax and hope for the best.
  • When someone is too timid to ask a person with a heavy foreign accent to repeat themselves and thereby fail to qualify.

Both of the above cowardly behaviors can result in miscommunication, lost data, and tense relationships.
Biases and assumptions also play a role in listening skills.

A person’s tendency to make assumptions is based on their own listening filter, which is a culmination of beliefs, experiences, and lessons learned. It is this personal filter that adds complexity to the listening process.

Because everyone filters words through their own personal bias, no two people have exactly the same meaning for words or expressions.
For example, the dictionary contains thousands of words; however, the average adult uses about 500 of these words most often, and each word can have multiple meanings. Biases will cause different people to interpret words differently—it is a subjective exercise.

Listening skills are diminished when a service professional’s bias results in a preconceived notion about others. Ask a female air conditioning technician if she has ever been the victim of gender bias, and she will answer in the affirmative.

Biases can be about gender, age, ethnicity, attire, where a person lives, the type of car a person drives, the way a person speaks, and so on.

In conclusion, listening skill obstacles, such as mind drift, cowardice, and biases can diminish an HVAC professional’s communication effectiveness.

Steve Coscia, CSP

Posted In: ACCA Now, Customer Service, Uncategorized

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